While uncertainty and change present an array of challenges for today’s leaders, a less obvious one is the need to coach for confidence.
Confidence – the inner belief by an individual in their capacity to successfully meet the demands of a performance situation – is an ephemeral quality or state of mind. It’s difficult to observe, quantify or measure, and yet it’s an undeniable performance enabler. When people are confident, they can more fully express their capabilities, and are more willing to make decisions, innovate and take calculated risks.
When the New Zealand men’s National Curling Team undertook a largely self-funded move to Calgary, Alberta to enhance their preparation for the 2024 World Championships, they encountered a frustrating obstacle: rental housing was scarce and expensive. Cassandra Murray, a Retirement Living Consultant with Chartwell, one of Canada’s largest owner-operators of retirement residences, saw their appeal for help on social media and reached out with an offer: the team could stay at the Chartwell Colonel Belcher retirement village during their 2-3 month stay.
Now, having a group of young athletes sharing a living space with a group of retirement residents is not without its risks, but Cassandra saw an opportunity that she was confident could provide huge benefits for all involved. The outcome was not only a heartwarming story, but a win for the team, the residents, the staff and the organization.
Three-quarters of the New Zealand men’s national curling team in 2023.
And that’s the key thing. When we are truly confident, we think win-win. When we lose confidence, we play not-to-lose.
What follows are two practical approaches that we have seen effective leaders use to support the confidence of their people as they navigate change:
01.
Clarify strengths AND how to apply them in the new environment.
02.
Focus on progress, not perfection.
Clarify strengths AND how to apply them in the new environment
During times of significant change, people sometimes lose sight of their strengths or are unsure of how to apply them in new circumstances. As a leader, you may not have all the answers about how things will operate in the future, but you can help your team regain a sense of direction by reconnecting them with their core strengths and how to leverage them in a new environment.
Start by revisiting familiar ground. Encourage your team members to reflect on their past successes and identify the strengths that contributed to those achievements. Ask them specific questions that prompt introspection:
- Where have you been most successful in your current role?
- What skills or abilities helped you achieve those outcomes?
By guiding them through this process, you help them rebuild a foundation of confidence based on what they already know about themselves.
Once individuals have reconnected with their strengths, the conversation should then shift to the new environment. Discuss how their roles are changing, what challenges they anticipate, and what aspects of the new setup feel most daunting. From there, work together to identify ways their existing strengths can be applied to these new challenges. This process of translation—helping individuals see how their strengths remain relevant—creates a bridge between the past and the future.
Focus on progress, not perfection
The second coaching tool you can apply is to help people see progress. A proven track record of accomplishments is a huge source of confidence to rebut doubts, fears and voice of your inner critic. One of the challenges we face when we go through significant change is that we lose that track record. We’ve been successful in the environment and conditions of the past – but have a blank slate moving forward. And so, building a new track record becomes vital.
Start by creating a roadmap that identifies where they want to be six months or a year down the road, and then add-in markers of progress along the way. When our founder, Dr. Peter Jensen, works with a team one of the first things he does is create a visual staircase in which the bottom is the current moment, the top is the target (e.g., “Make the Paralympic team” or “win an Olympic Medal”) and the individual stairs are the key milestones. These can be skill-building initiatives, for example holding week-long winter training camp, or important accomplishments, such as finishing in the top 2 at a qualifying tournament.
It is remarkable how often high performers take for granted how much they know and have learned along the way. The goal for the coach is to highlight that growth and make it visible to the performer.
Once the staircase has been created, get them moving forward with a singular focus on the next step. The smaller the better. When a technical expert with a large US wealth management firm described how she got seasoned investment advisors to be comfortable using Zoom technology for client meetings during the Covid-19 pandemic, she replied “one meeting per day”. She scheduled a daily 15-minute zoom meeting with some of her veteran advisors to get them comfortable being onscreen and to allow them to play around with the technology in a safe, non-judgmental environment.
The value in having the overall framework is twofold. First, it helps the individuals embrace a learning mindset. Peter often reminds teams that “we’re going back to school” and that the key objectives are learning, practice, and improvement – all of which are under our control.
Second, having the roadmap allows the coach to periodically help the individuals and team step back and connect with the progress they have made. This can be particularly useful during a tough slog when it feels like nothing is getting done, or when a set-back occurs to help the team get past the disappointment by reminding them of how much has already been accomplished. It is remarkable how often high performers take for granted how much they know and have learned along the way. The goal for the coach is to highlight that growth and make it visible to the performer.
In Summary
Confidence is essential to sustaining courage through change, but confidence is ephemeral – and building it can be tricky: coaching for confidence requires empathy and a willingness to meet people where they are. With a twin focus on helping people see how their strengths can be applied in a new environment, and helping them connect with progress and small wins as they adapt, you can help them remain the bold, adaptable go-getters you know them to be.
At Third Factor, we’ve spent over four decades working at the intersection of business and sport. Our programs have always been shaped by the high-performance principles used by Olympic coaches, elite athletes, and championship teams. Today, we’re proud to deepen that connection with the formation of our Sport Advisory Board—a small, purpose-driven group of leaders who are shaping the future of sport.
The Sport Advisory Board is an extension of our deep involvement in sport, and our philosophy that we find the best ideas by cross-pollinating ideas across different domains. It will help ensure that our offerings in the corporate world stay grounded in the latest insights from high-performance environments. Just as importantly, it provides a space for these sport leaders to access our coaching, consulting, and facilitation services to support their work developing athletes, teams, and organizations.
We’re honoured to introduce the inaugural members of the Third Factor Sport Advisory Board:
Mel Davidson
Mel Davidson is a legend in women’s hockey, having led Team Canada to Olympic gold as head coach in 2006 and 2010 and as general manager in 2014. Across 36 international events, every team she’s led has reached the podium—a testament to her leadership and consistency under pressure. Today, Mel is a high-performance advisor with Own the Podium, supporting national team programs across Canada. Her expertise in team dynamics and coaching strategy, along with her no-nonsense approach to performance, is a major asset to the board.
Debbie Low
Debbie Low is President and CEO of the Canadian Sport Institute Ontario (CSIO), where she has transformed the organization into a national leader in athlete development. Her background spans leadership roles across parasport and major games, including serving as Chef de Mission at the 2008 Paralympics. Recognized for her impact on sport and inclusion, Debbie brings a strategic lens and deep systems knowledge to our advisory conversations.
Jesse Lumsden
Jesse Lumsden is a dual-sport athlete and rising leader in Canadian high-performance sport. After a successful CFL career as an all-star running back, Jesse transitioned to bobsleigh, representing Canada in three Olympic Games and earning World Championship medals. Today, he serves as High Performance Director for Bobsleigh Canada Skeleton. Jesse brings firsthand experience of high-stakes competition and athlete transition—along with a deep commitment to developing performance cultures that last.
Tracy Wilson
Tracy Wilson is an Olympic bronze medalist, broadcaster, and one of Canada’s most respected figure skating coaches. Alongside her late partner Rob McCall, she won seven consecutive national titles and the pair made history as the first Canadian ice dancers to reach the Olympic podium. Today, Tracy is a leading coach alongside Brian Orser at the Toronto Cricket Skating and Curling Club, working with Olympians like Yuzuru Hanyu and Javier Fernández. Her blend of technical mastery and focus on mindset makes her a powerful contributor to our advisory board.
We’re grateful to Tracy, Mel, Debbie, and Jesse for lending us their expertise. Through this board, we’ll continue to strengthen the bridge between sport and business—ensuring that the lessons learned on the field, ice, track and training room find meaningful application in boardrooms and organizations everywhere. It’s 2:15 pm, and a calendar notification pops up: “Check-in with Leo.” My heart immediately starts to beat faster. Leo is one of my top performers. He delivers great results and is seen as a future leader in the organization. But there’s a problem: Leo has a habit of shutting down his peers in meetings – dismissing ideas he thinks are weak and pushing back aggressively when challenged.
I’ve tried to address the issue, but it always goes sideways – tempers flare, and we both leave frustrated without resolving anything. I’ve been walking on eggshells for the past two weeks, but I can’t avoid this conversation any longer. Am I even capable of getting through to him? What if I lose my cool in the process? Will he still respect me afterwards? It’s 2:30 pm. Time to brace for impact.
Confronting is a Coaching Conversation
Confronting is a coaching conversation. It doesn’t fit neatly with the popular notion that coaching is just about asking good questions, but watching Olympic coaches operate, as we have for 30 years, makes one thing very clear: having the courage to have a direct conversation when needed is vital to helping someone reach their highest potential. In fact, avoiding a difficult conversation about something that’s preventing a person’s success is the opposite of good coaching.
That’s why confronting is one of the four core communication skills in our 3×4 Coaching model, and one that builds on the other three communication skills – questioning, listening, and feedback. It’s not the first or most frequent approach that coaches reach for, but it’s an important part of the overall coaching skill set. Knowing that you can navigate complex, high-stakes conversations is part of what underpins your confidence as a leader.
Choose Your Challenge
Having a confronting conversation with Leo is going to be challenging because I don’t want to damage our relationship. It doesn’t take tremendous courage to call up the airline after my flight was delayed and demand a refund because I only care about getting compensated, not my relationship with the customer service representative. But Leo is one of the strongest performers on my team and I want to have a good relationship after this conversation.
It’s also going to be challenging because Leo has been resisting making this change and now it’s getting in the way of his success. This isn’t just a straightforward piece of feedback anymore. There are real stakes. If Leo’s behaviour continues, we could end up in the realm of more formal performance management channels.
“When done effectively, these conversations can resolve the issue at hand, build the other person’s commitment to making progress, and strengthen the relationship.”
It’s easy to see the threats in these conversations but there are also potential benefits. When done effectively, these conversations can resolve the issue at hand, build the other person’s commitment to making progress, and strengthen the relationship if they see you as someone who holds them to a high standard yet cares about them and respects them.
So, I choose my challenge: I can avoid the conversation and deal with the fallout – Leo’s behaviour continues, our relationship becomes strained as my frustration seeps out, and I lose credibility with other people who see me allowing this behaviour to continue.
Or I can face the discomfort of addressing the issue head-on and put my coaching skills to the test.
Connection Before Correction
Once I decide to address the issue, how do I have this conversation in a way that not only protects our relationship but gets Leo committed to making a change? It starts before I even enter the conversation.
Often, we fall into the trap of thinking that we need to emotionally distance ourselves from the other person in order to be “tough” or objective. But it’s our relationship with the other person that’s the foundation for coaching them. I cannot coach Leo if I lose my connection to him.
So rather than distancing myself, I start by strengthening my connection to Leo. I put myself in his shoes and explore the most generous, plausible story I can come up with for why he might be acting this way. Maybe he’s under a lot of pressure that is leaving him with little patience. Maybe I’m not aware of some underlying tension with his teammates. Or maybe Leo is so enthusiastic about his ideas that he doesn’t realize he’s shutting down other people. I choose the story that most strengthens my connection to Leo because it puts me in a mindset to engage in this conversation in a direct but caring way.
I also need to get clear on the specific change I want to see – not all the ripple effects of Leo’s dismissive behaviour, or the fact that I’m also irritated because he was late for our team meeting yesterday – but the specific gap between what I need to see from him and what I’m currently getting.
Open Strong
Next, I need to prepare my opening statement. This will set the tone and direction for the conversation. Without carefully crafting and practicing my opening, things can go sideways quickly.
I could fall into the trap of starting with a sneak attack, “Well Leo, I guess you know why we’re having this conversation…”
Or I might unleash my pent-up frustration and anger, leaving Leo like a deer in the headlights trying to respond.
Or I might revert to the classic “feedback sandwich”, muddying my message and leaving Leo guessing at what I really mean.
An effective opening is short – less than 60 seconds – and clearly articulates the specific behaviour that needs to change, the impact of that behaviour, what’s at stake if it doesn’t change, and my desire to work together to reach a resolution.
“Leo, I want to talk to you about a pattern of dismissing input from your peers. For example, in yesterday’s meeting, Sarah raised a concern about the project timeline. You interrupted and said, ‘That’s not really an issue.’ I felt worried that you dismissed her question because I’ve noticed people hesitating to speak up in front of you. This can affect your ability to get the information needed to make good decisions and manage the concerns of staff. Advancing in this organization depends on your ability to build relationships and collaborate effectively. I haven’t been entirely clear on the importance of this, and that’s on me. I want to find a way to modify this behaviour. What are your thoughts?”
Drop Your Agenda
After delivering my opening, it would be great if Leo said, “got it boss, no problem.” But that’s not what typically happens. I’m likely to get resistance – anger, excuses, deflection, or awkward silence.
Counter-intuitively, that resistance is not something to fight against or try to “objection handle”; instead, I need to recognize that the path to a solution is through the resistance. So instead of defending my position, I drop my agenda and lean in to explore the resistance I’m getting from Leo.
Questioning and listening are the critical coaching skills at this stage of the conversation. Questions to deepen and clarify my understanding of his story: Can you say more about that? Could you give me an example? What is significant about that? And active listening to draw the person out and check for understanding: So, what you’re saying is…, Let me see if I have this right…
I stick with asking questions and listening until I can summarize what we call “the third story.” The third story represents all of what is true for me and what is true for Leo. It’s like I have a bucket, and I keep adding things into the bucket. I don’t take anything out and try to solve it yet. I just add things until we’ve collected all of what is true for both of us.
“So, to summarize, I need you to listen to the concerns and questions of your teammates and address them. It’s frustrating for you to have to consider other people’s concerns as you’ve already thought it all through. Further discussion is unnecessary, slows you down, and may interfere with you hitting your numbers. Do I have that right?”
I don’t necessarily have to agree with Leo’s perspective, but I need to get to a place where I understand him, where I can summarize his point of view in a way that he says, “yes, that’s it.” And if that’s not it, then I keep asking questions until we get to the core of the issue. It’s not until we reach that point that we can start problem solving.
It’s this final stage of the conversation that is often more comfortable and familiar – generating options and agreeing on a path forward. It’s best if most of the options come from Leo so that he owns how he wants to move forward but I can offer ideas as well. Together we can agree on a plan and next steps. Be sure to build in support and accountability. “What do you need from me to put this plan into action?” “Let’s schedule time to check-in and see how it’s going.”
Manage Yourself
Now, is it ever that easy? Of course not. While it’s helpful to have a map for these conversations, no matter how prepared we are, it never goes exactly how we expect. People are complicated and will almost always throw a wrench into the conversation that we never saw coming. Or they’ll do something that seems perfectly designed to get under our skin – raise their voice, roll their eyes, or say that one thing that touches our most sensitive nerve
And so, a big part of the discipline of these conversations is having a plan for how we will manage ourselves in the face of the triggers that could knock us off our game.
First, we need to be aware that we’re triggered in the first place. Often, we become our irritation, or our anger. Instead, we need to notice it by tuning into our internal signals – I might notice myself thinking “here we go again with the excuses,” or that my breathing has accelerated, or that I’m starting to feel impatient. These signals are like lights on your car’s dashboard. When the “check engine” light comes on, you don’t smash the dashboard – you check under the hood. The same goes for triggers in tough conversations. Get curious about what the signal is telling you and take corrective action to get yourself back on track before you respond.
If we don’t notice and manage our triggers, all sorts of unintended behaviours appear, and we can become the worst version of ourselves. Things start to escalate, or the other person withdraws, and we get further and further from a resolution.
The Courage to Coach When it Matters Most
Being effective in these conversations requires the very best of us. It takes self-awareness and being a big person. But the 3×4 Coaching model provides everything we need to succeed. We need to enter the conversation with a generous mindset and clarity on our objective. We deliver a clear opening statement to get the conversation off on the right foot and then drop our agenda to explore the other person’s perspective before we jump into problem solving.
It isn’t always comfortable, but the goal of coaching isn’t comfort. It’s about challenging someone to reach their highest potential. It requires the courage to speak up, the patience to wade through the discomfort, and the belief that the people you’re coaching are capable of more. New manager development programs are often a surprising “problem child” in the Learning & Development portfolio.
The recent Association for Talent Development (ATD) report sponsored by Third Factor, “New Manager Development: Building a Foundation for the Future,” highlights a critical gap: while 70% of organizations have new manager development programs, most fail to realize their full potential with 77% reporting only moderate success or worse.
Helping new managers transition from individual contributor to people leadership roles is vitally important for the performance of not only those managers but everyone that reports to them as well. But with the large population of managers in most organizations, Learning & Development (L&D) is often tasked to execute these programs at scale and on a shoestring budget. Add in the time pressures on new managers, and it can feel near impossible to deliver impactful leadership development programs for this audience.
We know how challenging this mandate can be, so we’ve collected some practical strategies from leading organizations that we partner with to help get the value out of your investment in new manager development.
Leadership at the Helm: Building Top-Down Support
The ATD report underscores the importance of senior leadership in new manager development. Most of the organizations surveyed indicated that a lack of either resources, senior leadership support, and/or prioritization were challenges to training new managers. So how do you build that critical support at the top of the house?
01.
Pick your moment and leverage business needs to advance new manager training.
02.
Enlist your partners to sell your vision for new manager training internally.
03.
Get senior leaders directly involved in training to underscore its importance.
First, pick your moment. When organizations make significant investments in new manager development, it typically comes at a time when there is a clear business need – for example, a new strategy, a culture transformation, declining engagement scores, or high turnover. Use these windows of opportunity to demonstrate how Learning & Development can help turn conceptual business plans into real action by driving the right behaviors in managers.
Second, enlist your partners. You need every tool in your arsenal to build the strongest business case to senior leaders for investing in new manager development. Involve HR or internal business partners as well as your third-party vendors to help demonstrate to senior leaders the value and expected outcomes of these programs. Hearing directly from your leadership team about a strategic transformation they are driving from transactional to advisory services, for example, will enable your vendors to design programs that directly support those needs.
Finally, start small and get senior leaders directly involved. One L&D team that we work with is driving a multi-year rollout of a two-day in-person program to help managers build coaching skills – a significant investment of time and resources. But it all started with just one session focused on the C-Suite team. Through that firsthand experience, the CEO and his team became passionate champions of the program. They not only committed to funding a broad program rollout, but the CEO now speaks directly to every cohort of managers that goes through the program. His involvement sends a strong message about his commitment to manager development and also reinforces the connections between the content and their business priorities.
Balancing Learning Formats
Training a large population of new managers can be costly. For many organizations, it’s just not feasible to offer in-person experiential learning programs to all new managers.
In fact, the ATD report notes that asynchronous learning channels are the most common offering made available to new managers. We often hear from L&D leaders about the benefits of asynchronous learning for creating custom learning pathways and offering flexible programs that work around the busy schedules of new managers. Yet there is always a desire to incorporate some of the benefits of live, in-person learning experiences as well.
Increasingly, organizations are looking at blended learning formats to provide the scale and cost effectiveness of asynchronous learning but with some of the human connection and energy of live or in-person programs.
A financial services company that we partner with offers an asynchronous program that enables managers to learn coaching skills through a series of self-paced videos. But to enhance the experience through peer support and live discussions, managers are placed into learning cohorts that proceed through the program as a community. A live virtual kickoff provides context about the program, introduces managers to others in their cohort and builds energy around the learning journey they are about to start on. Midway through the program, cohorts reconvene for a live application lab to work through any questions and challenges as they start applying the skills in their work environment. And upon completion of the program, managers have access to 1:1 coaching and a library of resources to support ongoing skill development and application.
“The most successful new manager development programs that we see always place a strong focus on practical application.”
Whether asynchronous, in-person, or a blended format, the most successful new manager development programs that we see always place a strong focus on practical application. New managers are often completely underwater balancing their priorities of delivering results while also developing their people.
In fact, time constraints on new managers were the most common challenge cited in ATD’s report. Most new managers simply don’t have the time, energy, or interest to dive deep into theories on motivation and performance. Instead, they need a few practical tools that they can implement immediately, opportunities to practice new skills, and strategies to focus on actions that will have the greatest impact so that they see immediate results and build confidence.
Measuring What Matters: The Art of Success Metrics
You’ve heard it a million times – “how are we measuring the impact of this program?” When it comes to reallocating investment or cutting costs, new manager development programs are an easy target if they can’t demonstrate impact. Effective metrics not only demonstrate program effectiveness but also ensure the program remains relevant, impactful, and aligned with evolving business priorities.
ATD’s report highlights a similar issue: 87% of respondents cite a lack of metrics to track the program’s results as a challenge to new manager training. While most organizations do assess program effectiveness, many focus on participant satisfaction and use informal conversations rather than quantitative or outcomes-based measures. So how can you incorporate impactful metrics without creating an overly complex science project?
Most important is systematizing and quantifying participant feedback with a short, standard feedback form for every participant to complete. In our experience, taking a few minutes to do this at the end of sessions before participants return to their other work is the best way to drive response rates and specific feedback. In addition to participant satisfaction, include one or two questions tied to target outcomes – for example, participants’ confidence in their ability to apply the skills in their daily work.
With a basic feedback system in place, start looking at longer-term metrics and impacts. A large energy organization that we work with administers a final survey approximately three months after leadership development programs on how participants are applying their learnings and the resulting business impact of those actions. These concrete examples offer powerful impact stories that are highlighted to the company’s most senior leaders.
Another financial services organization surveyed the direct reports of program participants and found that more than 85% noticed an improvement in their leaders after completing the manager development program – a metric that helped build ongoing support and expansion of the program.
Transforming Insights into Impact
As the ATD report highlights, new manager development programs are a critical aspect of the L&D portfolio and yet there are very real challenges to making them effective and impactful. These strategies offer a blueprint to help ensure the investment in these programs delivers real value for the business and for your people.
At a glance:
- Roughly one quarter of organizations say their new manager training programs are extremely or highly successful, but an equal number report their programs as only slightly successful or not successful at all.
- Key reasons for investing in training for new managers include better individual performance (85%), continuity of organizational culture and values (69%), and better team performance (62%).
- Top focus areas for new manager training include communication skills (93%), providing feedback (92%), and performance management (91%).
- 91% say their new managers just don’t have enough time to invest in development programs.
Third Factor has partnered with the Association for Talent Development (ATD) on exciting new research that reveals how organizations approach training for new managers. The report draws on a sample of 287 organizations seeks to understand why organizations do or don’t invest in training for new managers, how new manager training is approached, and the common trends in the most successful new manager development programs.
In today’s rapidly evolving business landscape, the importance of new manager training is highlighted by a notable statistic: 70% of organizations have a development program for new managers, and among those without, 54% plan to introduce one within the next two years. This trend underscores a growing recognition of the crucial role new managers play in organizational success. However, transitioning from an individual contributor to a managerial role is a journey filled with challenges. Managers must not only manage tasks but also lead people, a shift that requires a fundamentally different skill set and mindset.
Successful new manager training programs can be hard to come by
While about a quarter of organizations consider their programs extremely or highly successful, another quarter view them as only slightly or not at all successful. This suggests a broad spectrum in the effectiveness of such programs across different organizations, highlighting the need for tailored approaches and continuous improvement in managerial training practices. It underscores the importance of not just having a training program in place, but also ensuring its relevance, effectiveness, and alignment with organizational goals.
The good news is that the report shows 78% of organizations actively measure the success of these programs. The most common method used is assessing participant satisfaction. However, high-performing organizations often go further by evaluating long-term impacts such as the retention rate of managers and their contribution to organizational performance. This approach underscores the importance of not only implementing development programs but also rigorously assessing their outcomes to ensure they meet organizational goals and contribute to long-term success.
Performance and culture are the most desired outcomes
When developing training programs for new managers, organizations are unsurprisingly focused on performance – but the question of whose performance is most important raised our eyebrows.
While 85% of organizations want their new manager development programs to enhance individual performance, only 62% include team performance in their goals. While enhancing a manager’s skills is essential, it’s crucial to recognize that a manager’s success is inherently tied to their team’s performance. Focusing solely on individual managerial skills without equally emphasizing team leadership and development can create a disconnect. This approach may lead to managers who excel individually but struggle to foster a high-performing team, ultimately impacting the broader organizational effectiveness.
Fortunately, continuity of organizational culture and values is also a top outcome for new manager development. Some 69% of organizations rely on new manager development programs to ensure that leadership is aligned with the core principles of the organization. This alignment helps in maintaining a consistent organizational ethos, which is essential for long-term success and identity.
The most important skill for new managers? Communication.
The skill new manager training programs focus on above all others is communication, with 93% of organizations prioritizing this in their development programs.
In our 3×4 Coaching program, we teach that coaches use four key communication skills to develop their people: questioning, active listening, feedback, and confronting. Feedback also made the list of skills, with 92% of new manager development programs dedicating time to giving people information about their performance.
While performance management (91%) is another top focus area, the communication skill of confronting didn’t make the list. Questioning, listening and feedback are useful and necessary skills, but aren’t always the best tools when a valued performer needs to make a non-optional change to their behaviour.
Teaching new managers skills for managing challenging conversations is a worthwhile investment. Giving younger leaders the opportunity to learn and practice the skill means they will be better prepared to confront problem behaviors when they reach a more senior position. By thinking of communication skills for new managers as an investment in the future, organizations can strengthen their entire leadership pipeline.
Finding time is a top challenge in training new managers
The primary challenge in this developmental journey, as reported by 91% of organizations, is the lack of time for new managers to participate in training programs. It’s no secret that new managers are expected to hit the ground running, often having been selected for their aptitude for the role and prior success in a non-leadership role.
The rub is that the bias toward execution, rather than leadership, is actually counterproductive. While managers at this level need to be adept at leading their people while being responsible for their own work product, putting emphasis on the former in the earliest days could set them up for a career-long belief that their individual productivity is more important than that of their team. This misprioritization can also lead to a situation where managers are underprepared for their roles. Moreover, the pressure of managing operational tasks while also trying to develop people management skills can lead to burnout and decreased effectiveness.
Just as new managers need to skillfully coach their people in the flow of getting things done, their own leadership training needs to happen in the flow of work. Training programs need to be flexible and easily integrated into the daily workflow of new managers. This might involve bite-sized learning modules, on-the-job training, and leveraging technology for accessible and engaging learning experiences. Additionally, creating a culture of continuous learning and providing ongoing support and resources can help new managers adapt to their roles more effectively and efficiently.
Equipping new managers for success
The research from Third Factor and the Association for Talent Development presents a valuable opportunity for improvement in new manager training. This study offers a roadmap for organizations to refine their leadership development strategies, emphasizing the integration of training into daily work, a comprehensive focus on communication skills, and prioritizing team success alongside individual performance. By embracing these insights, organizations can significantly enhance their outcomes, nurturing leaders who are well-equipped to meet the challenges of the modern business world.
You can download the full report from the ATD website. Hybrid work can be a great model for people who are established in their careers, but it presents unique challenges for those just starting out. Early career employees don’t have the same opportunities to observe the workplace culture and leaders often struggle to provide frequent, specific feedback when not working in the same physical space.
So how will we lead this generation just entering the workforce, for whom “hybrid work” is not even a relevant term because it is the only style of work they know? Effective coaching needs to be part of the DNA of how we lead people now. In practical terms, it involves making the culture visible, creating opportunities to observe performance, and establishing systems to bridge the gap between in-person and remote work in a way that builds trusting relationships.
Make the culture visible
George Bernard Shaw famously noted “the single biggest problem in communication is the illusion that it has occurred.” Early in our careers, workplace culture and the nuances of professional life were communicated to us mostly by simply being in the office. We saw how people interacted outside of meetings and we overheard the words they used with their leaders. Through observation we formed images in our minds that we could then emulate.
It is easy to expect that employees entering the workforce today will similarly absorb these indirect messages. But with fewer opportunities to observe how things work, early career employees are left to make many assumptions about how to successfully navigate a new organization. Compound this with the tremendous ambiguity that remains around so many aspects of hybrid work, and you are likely to run into issues.
One of the greatest coaches we worked with, Jack Donohue, spoke of the need to build sharp clarity before we can offer effective feedback. People cannot do things that they cannot imagine. We need to break down vague concepts such as “flexible work,” “professionalism,” and “remote collaboration” into specific behaviours that people can see in their mind. Perhaps on your team “flexible work” really means that all team members are online and available between the hours of 10am and 3pm, their MS Teams status is always kept up to date, and the entire team is together in the office between 9am and 5pm on Wednesdays. Drilling down to this level of specificity is necessary to build the clarity that will enable early career employees to succeed.
Create opportunities to observe performance
When I was on my first project as a new management consultant, I was tasked with completing the analysis of a large data set. It was a steep learning curve, but I was eager to prove myself. I would continually tell my manager that everything was going well when I was actually working late nights scouring the internet to troubleshoot Excel errors.
My manager eventually called a time-out when she glanced over my shoulder and found me manually moving data around a spreadsheet. While she commended my eagerness to learn, she also pointed out the people sitting beside me who could teach me a much faster approach. “Might it be better to ask one of them for help and then you will know how to do it too?” she asked. A wild idea, I know.
In a hybrid world, we must intentionally create opportunities to observe performance.
It is never easy to teach early career employees everything they need to know in their first job. But it is even more complicated when we do not have opportunities to glance over their shoulder and directly observe their work. In a hybrid world, we must intentionally create these opportunities to observe performance. Working alongside new employees on early projects and joining them in as many meetings as possible is critical to see them in action and identify behaviours to reinforce or adjust.
A leader in one of our coaching workshops liked to regularly use screen sharing capabilities. This allowed her to see the steps that her team member was following and quickly identify process steps that she wanted to either reinforce or adjust. By sharing her own screen, she normalized the practice so that her team was comfortable with the approach. It also made her own work more visible and surfaced process steps that had become so automatic for her that she wouldn’t have otherwise thought to teach them.
When it is not possible to see the person in action, questions are a valuable tool to gain insight into their thinking. One leader we worked with likes to use questions such as “how would you approach this task” or “can you walk me through your thinking” so that he can offer adjustments or additional information before getting started on the task. During regular check-ins, questions such as “what are you most proud of this week” or “what would you like some feedback on” can provide jumping off points to understand how the person is working. The key is to continue asking questions and actively listening until you get below the surface-level responses and uncover specific behaviours to reinforce or adjust through feedback.
Build systems to bridge the gaps
Our Principal Trainer, Garry Watanabe, says issues with early career employees also often arise because they do not yet have mental maps for how things get done in the organization. In the office, getting quick answers is as easy as asking someone who does not look too busy. But when everyone is remote, it is impossible to see who might be warm for an interruption.
Garry suggests pairing early career employees with a peer-level buddy or more experienced mentor who they can go to for help. Providing a dedicated resource empowers them to find the answers they need and removes some of the barriers to seeking help. It also offers a safe way to ask for quick feedback and build confidence, all while freeing up your time together for more meaningful interactions.
Connecting early career employees with other team members in this way provides the added benefit of building relationships across the team, which is the ultimate system for bridging the gaps between in-person and remote work.
Start your people on a path to success
There is no doubt that leading early career employees in a hybrid world introduces new complexities and challenges. But by making the informal aspects of work more explicit, creating opportunities to observe performance, and building systems to bridge the gap, leading in this environment can be just as effective and fulfilling for both leaders and employees.
The Meta-Skilled Organization: Building the Capability to Evolve
Skills allow us to execute. Meta-skills like empathy, resilience, creativity, and self-awareness allow us to evolve.
As organizations and industries face increasingly rapid change and disruption, in which job descriptions are fluid and agility is essential, these meta-skills are increasingly at the heart of sustained success.
The ability to adapt is what makes us future-proof, and what separates individuals and teams that
endure from those who are replaced.
In this webinar, Third Factor CEO and author of The Power of Pressure,
Dane Jensen, will illustrate how the capability to evolve can be broken down into six core meta-skills and outline practical skills and strategies you can use to cultivate your own ability to adapt.
You’ll gain new insights into what’s really required for future-proofing yourself and your organization, and discover six core meta-skills across three categories that foster personal evolution.

You should attend if:
- You want to build your team or organization’s resilience to rapid change
- You’re responsible for change management at a project or organizational level
- You’re charged with building competencies of adaptability, flexibility, innovation, or problem solving
- You want to build your own capability to adapt to an uncertain future
The Meta-Skilled Organization
Sorry we missed you
This event has passed, but it won’t be the last. Be the first to know about future webinars from Third Factor by entering your information below.
About the presenter:
Dane Jensen is the CEO of Third Factor, the author of
The Power of Pressure: Why Pressure Isn’t The Problem, It’s The Solution, an acclaimed speaker, an instructor at Queen’s University and the University of North Carolina, and a regular contributor to Harvard Business Review.
Prior to now, hybrid working environments have never existed on a wide-scale basis. With few proven best practices to rely on, you need to work together with your team to create a new playbook for how to get the best out of the team and its individual members.
By necessity, this involves a lot of experimentation. To capture the lessons from these experiments, it will be essential that your people are willing to ask questions to gain clarity, share ideas on how to do things differently, and voice concerns when things aren’t on track. And this can only happen if your team members believe they are safe to do so.
Unfortunately, biology is not on your side. By default, people want to avoid looking ineffective or incapable to their leader. To foster psychological safety on your team, it’s not enough to encourage your people to speak up. You need to consistently demonstrate that it’s expected, appreciated, and rewarded.
Level the playing field
Like it or not, your people are hard-wired to view you as a threat. The amygdala, sometimes referred to as our “lizard brain,” is constantly scanning the environment for threats – and, according to Your Brain at Work author, Dr. David Rock, social threats like an imbalance of power are no exception. As much as you tell your people they can be honest with you, the amygdala will override the logical part of the brain until it has witnessed a pattern of behaviour consistently enough to convince it you’re not a threat.
“Telling people to speak their mind won’t yield any results if they haven’t seen a predictable pattern of behaviour from you that it’s safe to do so.”
In other words, telling people to speak their mind won’t yield any results if they haven’t seen a predictable pattern of behaviour from you that it’s safe to do so. You have to show them, over and over again, that the only thing that will result is a better work environment.
To sow the seeds of psychological safety, you need to set clear expectations with your team, ask for specific input on a regular basis, and practice responding positively – even when you don’t like what you hear, the timing is bad or the input is delivered in a way that triggers you.
Change the frame
People are unlikely to speak their mind when given a vague invitation for feedback. Consider the response you get when you ask someone “How are you?” Most of the time the reply is some version of “Busy but good.” or “Could be worse.”
Change the frame by explicitly stating that as the team adapts to a hybrid model, there will be much to learn and it is critical that everyone shares what is going on from their point of view. Emphasize that for the team to be successful, people need to speak up. Be clear that the expectation is that people will share ideas, ask questions, voice concerns, and admit mistakes.
“Be clear that the expectation is that people will share ideas, ask questions, challenge consensus, and admit mistakes.”
Walk the talk
After framing the expectation, reinforce it by consistently asking people for input. Instead of asking “any questions?”, which tends to garner nodding heads and silence, ask a variety of specific questions to surface where people are at.
- “Vikram, what do you see as the most challenging part of this?”
- “Alexis, you’ve been quiet, what are your thoughts on this approach?”
- “Jordan, how might this group support you in completing your task?”
Recognize the effort and impact
When people do voice their opinion, reinforce that behaviour by specifically describing what they’ve done right, illustrating the behaviour’s positive impact, and expressing appreciation for the effort. When it’s warranted, be sure to acknowledge the emotional component as well.
- “Natasha, asking for help kept the project on track and saved Peggy’s team from having to work late. Keep it up.”
- “Soheli, your idea led to a great discussion that got the whole team engaged. Keep them coming.”
- “Darren, it took a lot of courage to bring this to my attention and I really appreciate it. What can I do to help you move forward?”
Manage your outside voice
In some cases, encouraging this behaviour might be difficult. Suppose that you are just wrapping up a planning meeting at one of your in-person days in the office when Janelle excitedly suggests a new approach. Aside from the terrible timing, the idea itself raises huge red flags for you.
Internally you might be thinking “going that route would be a complete disaster!” But if your inside voice becomes your outside voice, you’ve just made the environment a little less safe for people to provide input.
To help you convey that input is welcome, even in moments when you’ve been triggered, a simple 3 step process can help.
- Pause: take a moment to breathe and ask yourself what the moment needs from you.
- Acknowledge: a simple thanks is often enough.
- Respond: in most cases you will need to get more clarity, provid clarity, or delay the matter and revisit later.
They’ll believe it when they see it
When people feel safe to share ideas, voice concerns, admit mistakes and ask questions, you have better access to the information you need to keep your team on a path to high performance. Foster psychological safety on your team by framing input as essential to success, asking for the input you need, and recognizing your people for doing the right thing.
Learn skills for leading in a hybrid world
Leaders who are able to leverage the advantages and mitigate the challenges of hybrid work will build high-performing teams at a time when engagement and commitment are at risk.
Learn practical skills for leading hybrid teams in our program, Leading in a Hybrid World.